Every company or organization produces significant volumes of paperwork that require careful management to ensure the tracking of version secure storage and quick retrieval. Automating the document management process helps to manage and find documents, which assists in decision-making, problem-solving and reduces costs.
Create an outline of your document workflow to streamline your documentation workflows. This will provide you with the steps of your work flow, who will be involved in each step, and what documents you’ll need to complete, approve or hand out. You can then use a low-code workflow software such as frevvo to automate your process by uploading and digitizing documents. After your documents are digitally transformed, they can be shared between teams, and users can sign them using their electronic signatures. This eliminates the need for printing and faxing, reduces time, and enhances collaboration.
Furthermore, a well-organized workflow for documents can help you reduce the amount of paper you use by as much as 70%. It can also boost your efficiency by reducing amount of handoffs and steps you have in your process. This will lead to an improved timeline for projects. Furthermore, document automation can minimize human errors by eliminating repetitive manual tasks, and also reducing the risk of losing documents.
Automating the process of processing documents helps to create a more connected and data-driven environment. This leads to better communication between team members, enabling team members to collaborate and make informed decisions based on precise insights. Additionally, it helps you to comply with regulatory requirements and improve compliance by allowing you to track changes in documents over time and find and correct any errors.